Traveling for business can be stressful. Not only are you traveling, which can be challenging enough, but you most likely have business matters on your mind, creating more pressure.
Whether traveling for business is an everyday occurrence, an occasional hindrance, or a lifelong dream, all business travelers can agree that if your job calls for travel, then being an efficient traveler is a must.
Planning ahead can reduce the stress and make at least the travel portion of your trip a little easier and maybe even enjoyable.
We’ve got the five tips that’ll make your time en-route more productive and less stressful.
Buy good-quality luggage that satisfies carry-on requirements. Only using a carry-on will keep you from having to wait in baggage claim, and you will never lose your luggage.
A carry-on with wheels as well as backpack straps can help you get through most crowds efficiently.
Get to know the hotel before you book hotel rooms
Researching a hotel online can help, but the best way to familiarize yourself with a property before your stay is to talk directly to a hotel’s front desk agent. It’s unlikely a reservation agent at an off-site call center will know the property.
But speaking to someone who works at the hotel and is well-acquainted with room locations and accessibility is better suited to help you get what you need.
Arrange for voice and Internet access before you go
Depending on where you travel, Internet access can be great or it can be pathetic. And having to pay $30 a day for an Internet connection in a $300-a-night hotel is not unusual.
So buying an international data plan for your mobile device may be cheaper than paying daily local rates. Then, use your mobile device as a hotspot for data. Check with your carrier or with an international telecom service before you go.
Prepare a well-planned itinerary
A well thought out itinerary should reflect what your company hopes to accomplish. Think about your goals and relative priorities. For instance, you will want to have two or three appointments confirmed well in advance and spaced comfortably throughout the day.
This will be more productive and enjoyable than a crowded agenda that forces you to rush from one meeting to the next.
Your schedule should be flexible enough to allow for unexpected problems such as transportation delays and/or opportunities such as an unplanned luncheon invitation.
Leaving a copy of your itinerary with trusted colleagues, family members or close friends so that they know where you are supposed to be at all times. Also provide a family member or spouse with copies of your passport, medical insurance card, and other pertinent information.
In addition, leave an emergency contact list with your travel planner.
Arrange your ground transportation for after your arrival before you leave. This may include renting a car or arranging for a driver. If you’re renting a car, make sure you have all required identification including a current driver’s license.
In many international locations the cost of car rental and the difficulty in navigating a strange city may offset the additional cost of a taxi or car service.
Many times the people you’re meeting with may be more than willing to provide ground transportation for you to and from the airport.
Business travelling is necessarily not a fun, but it shouldn’t become a headache for the voyagers. Be smart traveler and consider scheduling everything well in advance to avoid any unforeseen situation during your trip.